TOWNSHIP OF HOLLIS ~ COUNTY OF PEORIA ~ STATE OF ILLINOIS
MINUTES REGULAR MONTHLY BOARD AUDIT MEETING
THURSDAY, AUGUST 29, 2019
The Clerk led the Pledge of Allegiance to the Flag. The Supervisor called the meeting to order at 7:00 P.M. at the Hollis Town Hall, 6430 West Wheeler Road, Mapleton, Illinois 61547-9615.
Board Members Present for Roll Call:
Supervisor William J. Gerdes; Clerk Linda A. Phillips; Trustees: James E. Bailey;
Maryann S. Morrison and Rich D. Murray
Trustee Rhonda L Hodges absence was excused.
The Supervisor announced a quorum was present.
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The Road Commissioner Dennis R. Beckman and the Tax Assessor Alice B. Dailey attended this meeting.
There were no corrections or additions to the Agenda. Visitor present was Russ Zeine.
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APPROVE MINUTES of Previous Meetings:
1. Prior to tonight’s meeting, copies of the July 25, 2019 Minutes from the Regular Monthly Meeting held at 7:00 P.M. were distributed to Board Members for their review.
MOTION to accept the Minutes as presented made by Morrison; second Murray.
Motion passed unanimously with all ayes.
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AUDIT CURRENT EXPENDITURES, Investments, Transfer of Funds, Budget Line Item Transfers:
1. MOTION to accept for payment all Town Fund Invoices as presented to the Board on the
Disbursement Summary August 29, 2019 in the amount of $ 4,203.59.
Motion Morrison; second Murray. The motion passed with all ayes on a roll call vote.
2. MOTION to rescind the previous motion on the Town Fund Invoices due amount discrepancy.
Motion Morrison; second Murray. The motion passed with all ayes on a roll call vote.
3. MOTION to accept for payment all Town Fund Invoices as presented to the Board on the
Disbursement Summary August 29, 2019 in the amount of $ 3,870.72.
Motion Bailey; second Morrison. The motion passed with all ayes on a roll call vote.
4. MOTION to approve additional Town Fund Invoices of $ 1,284.30.
Motion Morrison; second Murray. The motion passed with all ayes on a roll call vote.
5. MOTION to accept for payment all General Road Fund Invoices as presented to the Board on
the Disbursement Summary August 29, 2019 in the amount of $ 10,910.91.
Motion Murray; second Morrison. The motion passed with all ayes on a roll call vote.
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VISITORS ADDRESSING THE BOARD: None.
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TOWN BUILDING, GROUNDS & EQUIPMENT: None.
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COMMUNICATIONS & Correspondence: None.
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TOWN BUSINESS ~ Supervisor: Joleen Bailey resigned her position of 26 years as Administrative Secretary on August 1, 2019. At this time we are still looking for a replacement.
Only Supervisor Gerdes attended the Illinois State Fair this year.
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CLERK BUSINESS / Comments: Please submit any additions to the Agenda no later than noon
the Tuesday before the Board Meeting.
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ROAD BUSINESS ~ Highway Commissioner:
1. Seal coating has been completed. We used a different company this year.
2. The 2015 1-ton is in the shop again for repairs.
3. There will be a tire pick up sometime in September.
4. Peoria County Highway Department Motor Fuel Tax: No current information.
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TRUSTEES/ Information / Business: None
TAX ASSESSOR’S OFFICE / Information / Business: Advised she had been getting many calls from residents with farm property values changing due Public Act 98-0109.
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OLD UNFINISHED BUSINESS: None.
NEW BUSINESS:
Township Officials of Illinois ~ 112th Annual Educational Conference
Sunday, November 10th – 12th, 2019 @ the Crown Plaza Hotel in Springfield, Illinois
Please see the July/August issue of the PERSPECTIVE MAGAZINE
Begin on Page 17 for specific details. Read Carefully.
1. Motion to approve registration fees for the Township Officials of Illinois 112th Annual Educational Conference. Full pre-registration is $165.00 per person for both Monday & Tuesday for this Conference to be held at the Crown Plaza Hotel in Springfield, Illinois November 10-12, 2019. Approval is for all Elected Officials and the Administrative Assistant.
This motion includes approval of reimbursement for Hotel expenses for only 2 nights – maximum of $120.00 per night; Mileage expense @ .50 cents per mile; and Food expense @ maximum of $40.00 per day, if necessary. Receipts must be submitted for reimbursement.
In past years, the average cost for one person attending this conference was $500.00.
Motion: Morrison; second: Murray. The motion passed with three ayes and a no vote from Bailey.
Registration fees must be received by TOI no later than October 9, 2019 for individuals to be considered for Hotel Reservations through the Housing Bureau.
If possible, please indicate your interest to attend no later than September 15 prior to our next meeting. We will issue a check approximately September 16 for registration fees.
Elected Officials are responsible for making their own hotel reservations.
Hotel reservations must be received by the TOI Housing Bureau no later than October 9th and must be guaranteed with a credit card. Rooms will be assigned the week of October 21st.
Please do not combine any food or beverage purchases on the same receipt with another elected official; it makes reimbursement too complicated.
Reimbursement guidelines are indicated in our ORDINANCE NO. 2016-13 which was a mandatory requirement and was established by the Township Board on December 29th, 2016.
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2. MOTION to adjourn made by Morrison; second Bailey. The motion passed unanimously with all ayes. The Meeting adjourned at 8:21 pm.
Respectfully submitted
Linda A. Phillips, Town Clerk