TOWNSHIP OF HOLLIS ~ COUNTY OF PEORIA ~ STATE OF ILLINOIS
MINUTES REGULAR MONTHLY BOARD AUDIT MEETING
THURSDAY, OCTOBER 24, 2019
The Clerk led the Pledge of Allegiance to the Flag. The Supervisor called the meeting to order at 7:00 P.M. at the Hollis Town Hall, 6430 West Wheeler Road, Mapleton, Illinois 61547-9615.
Board Members Present for Roll Call:
Supervisor William J. Gerdes; Clerk Linda A. Phillips; Trustees: Maryann S. Morrison, Rhonda L. Hodges.
The Supervisor announced a quorum was present. Trustees Rich D Murray and James E Bailey were absent.
The Road Commissioner Dennis R. Beckman attended this meeting. The Tax Assessor Alice B. Dailey was not available for this meeting.
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Visitors: None
There were no corrections or additions to the Agenda.
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APROVE MINUTES of Previous Meetings:
Prior to tonight’s meeting, copies of Minutes from the Regular Monthly Meeting held on Thursday, September 26, 2019 were distributed to Board Members for their review.
MOTION to accept the Minutes as presented made by Morrison; second Hodges.
Motion passed unanimously with all ayes.
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AUDIT CURRENT EXPENDITURES, Investments, Transfer of Funds, Budget Line Item Transfers:
1. MOTION to accept for payment all Town Fund Invoices as presented to the Board on the Disbursement Summary October 24, 2019 in the amount of $ 8,415.10.
Motion Hodges; second Morrison. The motion passed with all ayes on a roll call vote.
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2. MOTION to accept for payment all General Road Fund Invoices as presented to the Board on the Disbursement Summary October 24, 2019 in the amount of $ 12,076.35.
Motion Hodges; second Morrison. The motion passed with all ayes on a roll call vote.
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VISITORS ADDRESSING THE BOARD: None
TOWN BUILDING, GROUNDS & EQUIPMENT: All bushes need trimming. Bill will contact Darcy Ray regarding this.
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COMMUNICATIONS & Correspondence: None
TOWN BUSINESS ~ Supervisor: Looking into hiring a new firm to do our audits as Willock Warning & Co. have stopped working with Townships.
CLERK BUSINESS : None.
ROAD BUSINESS ~ Highway Commissioner:
1. In the past month we have participated in an old electronics pick up.
2. The Peoria County Highway Department Motor Fuel Tax Report for Hollis Township
No current information available.
TRUSTEES/ Information / Business: None
TAX ASSESSOR’S OFFICE / INFORMATION: Alice’s husband passed away.
OLD UNFINISHED BUSINESS: Diane Peacock is our IMRF agent. Michelle Johnson from Limestone Township took care of this for us. We should have a secondary person as an authorized agent also.
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NEW BUSINESS: General Information:
TAX LEVIES FOR 2019 must be established and approved at least 20 days prior to adopting them on Thursday, November 21, 2019 either at a hearing, or during our Regular Monthly Board Meeting. Levies must be filed with the Peoria County Clerk no later than Tuesday, December 31, 2019.
If the Township or Road District is levying more than 105% over of the previous year’s tax levy extension, there must be a “Truth in Taxation Hearing” established at this meeting tonight.
In addition, when it is necessary to have a “Truth in Taxation Hearing”, a NOTICE OF HEARING must appear in a newspaper with distribution in the Township, to be published not more than 14 days or less than 7 days prior to the date of the “Truth in Taxation Hearing.”
If the Township or Road District is not levying more than 105% over the previous year’s tax levy extension, NO PUBLISHED NOTICE IS REQUIRED for adopting the levies at a Regular Meeting.
Levies will be approved today, October 24, 2019 & will be adopted November 21, 2019 during our Regular Monthly Meeting.
There must be at least 20 days between determining and approving Tax Levies & adopting Tax Levies.
First: Establish if there is a need for “Truth in Taxation Hearings” for 2019
Second: Establish & Approve Tax Levies for 2019
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1. MOTION: The Hollis Township Board has established there is NO NEED FOR A “TRUTH IN TAXATION HEARING” for the Tax Year 2019, collectable in 2020, since the TOWNSHIP will not request an increase over our 2018 Tax Levy Extensions which were:
Town Fund $62,153.88 and General Assistance $118.76.
Therefore, the following request will be submitted:
The Town Fund Levy $ 65,261.50. The General Assistance Fund Levy $124.00.
THE TOTAL TOWNSHIP LEVY REQUEST FOR 2019 SHALL BE: $65,385.50
Motion Morrison; second Hodges. The motion passed with all ayes on a roll call vote.
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2. MOTION to approve the Hollis Township Tax Levy in the amount of $ 65,385.50 for the Tax Year 2019, collectable in the year 2020, in the form shown below:
TOWNSHIP TAX LEVY ORDINANCE NO. 2019 - 08
Town Fund Tax Levy $ 65,261.50 General Assistance Fund Tax Levy $ 124.00
Motion Hodges; second Morrison. The motion passed with all ayes on a roll call vote.
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3. MOTION: The Hollis Township Highway Commissioner has established there is A NEED FOR A “TRUTH IN TAXATION HEARING” for the Tax Year 2019, collectable in 2020, since the
ROAD DISTRICT will be levying MORE THAN 105% of the 2018 Total Tax Extension which was $97,978.32. The increase requested shall be $9,797.68. Therefore, the following will be submitted:
Road & Bridge Fund $ 107,776.00
Joint Bridge Fund $ 31,174.90
Equipment & Building Fund $ 21,822.40
THE TOTAL ROAD DISTRICT LEVY REQUEST FOR 2019 SHALL BE: $ 160,773.30
Motion Hodges; second Morrison. The motion passed with all ayes on a roll call vote.
“TRUTH IN TAXATION HEARING” will be Thursday November 14, 2019 at 7:00pm at the Township Office.
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4. MOTION to approve the Hollis Township Road District Tax Levy in the amount of $ 160,773.30 for the Tax Year 2019, collectable in the year 2020, in the form shown below:
ROAD DISTRICT TAX LEVY ORDINANCE NO. 2019 - 09
Road & Bridge Fund Tax Levy $107,776.00
Joint Bridge Fund Tax Levy $ 31,174.90 ~ Equipment & Building Fund Tax Levy $ 21,822.40
Motion Morrison; second Hodges. The motion passed with all ayes on a roll call vote.
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5. MOTION to approve the Hollis Road District CONSENT FOR TAX LEVY INCREASE in the amount of $ 23,600.00 for the Tax Year 2019, collectable in 2020, authorizing the Road Commissioner to levy an additional 4% of the Road & Bridge Fund Levy, for a total of 16 ½ %,
in the form indicated below:
ROAD DISTRICT CONSENT FOR TAX LEVY INCREASE ~
ORDINANCE NO. 2019 - 10
Motion Hodges; second Morrison. The motion passed with all ayes on a roll call vote.
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6. MOTION to adjourn made by Morrison; second Hodges. The motion passed unanimously with all ayes. The meeting adjourned at 7:38 P.M.
Respectfully submitted,
Linda A. Phillips, Town Clerk