TOWNSHIP OF HOLLIS ~ COUNTY OF PEORIA ~ STATE OF ILLINOIS
MINUTES REGULAR MONTHLY BOARD AUDIT MEETING
THURSDAY, DECEMBER 19, 2019
The Clerk led the Pledge of Allegiance to the Flag. The Supervisor called the meeting to order @ 7:00 P.M. at the Hollis Town Hall, 6430 West Wheeler Road, Mapleton, Illinois 61547-9615.
Board Members Present for Roll Call:
Supervisor; William J. Gerdes; Clerk Linda A. Phillips; Trustees: Maryann S. Morrison, Rich D. Murray, and Rhonda Hodges.
The Supervisor announced a quorum was present.
The Road Commissioner, Dennis Beckman attended this meeting.
Tax Assessor, Alice Dailey, was not available.
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Visitors: Herman Phillips, Russ Zeine, Diane Peacock, Michelle Johnson
There were no corrections or additions to the Agenda.
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APPROVE MINUTES of Previous Meetings:
Prior to tonight’s meeting, copies of Minutes from the Regular Monthly Meeting held on Thursday, November 21, 2019 were distributed to Board Members for their review.
MOTION to accept the Minutes as presented made by Hodges; second Murray.
Motion passed unanimously with all ayes.
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AUDIT CURRENT EXPENDITURES, Investments, Transfer of Funds, Budget Line Item Transfers:
1. MOTION to accept for payment all Town Fund Invoices as presented to the Board on the Disbursement Summary December 19, 2019 in the amount of $ 8,392.56.
Motion Morrison; second Murray. The motion passed with all ayes on a roll call vote.
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2. MOTION to accept for payment all General Assistance Invoices as presented to the Board on the Disbursement Summary December 19, 2019 in the amount of $ 34.99.
Motion Murray; second Hodgess. The motion passed with all ayes on a roll call vote.
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3. MOTION to accept for payment all General Road Fund Invoices as presented to the Board on the Disbursement Summary December 19, 2019 in the amount of $ 15,165.13
Motion Murray; second Morrison. The motion passed with all ayes on a roll call vote.
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VISITORS ADDRESSING THE BOARD: Michelle Johnson, Limestone Township Office Manager, spoke on possibly setting up an Insured Cash Sweep with Better Banks thereby combining our accounts and setting up a sweep account in order to make some money off the account. Hopefully Chris Cummins from Better Banks will be available for our next meeting in to explain this more in depth. She also wanted to explain to our Tax Assessor the reasoning why her computer screen was not capitalized. Trustee Hodges said she would pass this info on to Alice.
TOWN BUILDING, GROUNDS & EQUIPMENT: None.
COMMUNICATIONS & Correspondence: The Board received a letter of resignation from James Bailey. We received a letter of engagement from Cory Cowan, CPA, of Gorenz and Associates, LTD. Diane and Bill will follow up on this regarding our audit. We received a thank you card from Diane Peacock for the Christmas remembrance.
TOWN BUSINESS ~ Supervisor: None.
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CLERK BUSINESS :
Our Clerk filed the Town & Road District Tax Levies for the year 2019 (payable to us in 2020), and the ordinance authorizing County of Peoria for tax collector services, and the ordinance requiring right-of-way opening application for any construction required with the Peoria County Clerk’s office on Monday, December 2, 2019.
A date stamped copy of each document was returned to Hollis Township as verification of our filing.
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ROAD BUSINESS ~ Highway Commissioner:
1. Ameren will not fix Hurst Lane this fall.
2. Looks like hot patching will be done for this year. The plants are shut down.
3. Gabe McLeod sent an e-mail to Denny stating assessed valuation meaning we will receive less money this next year. Heyl and Royster should have known this and advised of such before going to the legal expense of having a Truth in Taxation Hearing.
4. The Peoria County Highway Department Motor Fuel Tax Report for Hollis Township:
No current information has been received.
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TRUSTEES/ Information / Business: Maryann Morrison advised that she will not be attending the January or February board meetings due to an upcoming procedure.
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TAX ASSESSOR’S OFFICE / Information: None
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OLD UNFINISHED BUSINESS: Bill will start looking for a replacement for James Bailey’s Trustee position.
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NEW BUSINESS: Discussion regarding if we needed a motion stating that we would reimburse mileage to match the IRS standard rate. Decided that was our previous policy and we would continue using the IRS rate to reimburse mileage.
1. After discussion MOTION to move the monthly board meeting to the 3rd Thursday of the month beginning with the new fiscal year (April 2020) made by Murray; second Morrison. Passed on a roll call vote.
2. After discussion MOTION to secure a credit card with a $1,000 limit from Better Banks to cover office expenses for Diane Peacock and Bill Gerdes made by Murray; second Hodges. Passed on a roll call vote.
3. MOTION to adjourn made by Morrison; second Hodges. The motion passed unanimously.
Meeting adjourned at 7:42 P.M.
Respectfully submitted,
Linda A. Phillips, Town Clerk