TOWNSHIP OF HOLLIS ~ COUNTY OF PEORIA ~ STATE OF ILLINOIS
MINUTES ~ MONTHLY BOARD AUDIT MEETING
THURSDAY, MARCH 26, 2020
After the Clerk led the Pledge of Allegiance to the Flag, the Supervisor called the meeting to order @ 7:00 P.M. @ the Hollis Town Hall, 6430 West Wheeler Road, Mapleton, Illinois 61547-9615.
Board Members Present for Roll Call:
Supervisor William J. Gerdes; Clerk Linda A. Phillips; Trustees: Russ Zeine, Jr; Maryann S. Morrison, Rhonda Hodges, and Rich Murray.
The Supervisor announced a quorum was present.
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The Road Commissioner, Dennis R. Beckman, and the Tax Assessor Alice B. Dailey were not available for this meeting.
There were no visitors. There were no corrections or additions to the agenda.
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APPROVE MINUTES of Previous Meetings:
Prior to tonight’s meeting, copies of Minutes from the Regular Monthly Meeting held on Thursday, February 27, 2020 were distributed to Board Members for their review.
MOTION to accept the Minutes as presented made by Maryann Morrison; seconded by Russ Zeine. Motion passed unanimously with all ayes.
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AUDIT CURRENT EXPENDITURES, Investments, Transfer of Funds, Budget Line Item Transfers:
1. MOTION to accept for payment all Town Fund Invoices as presented to the Board on the Disbursement Summary dated March 26, 2020 in the amount of $6,113.14.
Motion: Murray; second Hodges. The motion passed with all ayes on a roll call vote.
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2. MOTION to accept for payment all General Road Fund Invoices as presented to the Board on the Disbursement Summary dated March 26, 2020 in the amount of $ 13,064.54.
Motion Morrison; second Hodges. The motion passed with all ayes on a roll call vote.
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3. MOTION to accept for payment all Joint Bridge Fund Invoices as presented to the Board on the Disbursement Summary dated March 26, 2020 in the amount of $ 9,912.80.
Motion Murray; second Zeine. The motion passed with all ayes on a roll call vote.
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TOWN BUILDING, GROUNDS & EQUIPMENT: Administration building has a water leak that Denny and his crew are working on. As of the meeting date the phone/internet service line had been cut.
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COMMUNICATIONS & Correspondence:
1. Township Officials of Illinois Risk Management ~ TOIRMA Premium Dividend for 2020
$ 2,222.00 has been received. (see attached)
30% of the refund is a Town Fund reimbursement ~ $ 667.00
70% of the refund is a Road & Bridge Fund reimbursement ~ $ 1,555.00
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TOWN BUSINESS ~ Supervisor: Table till next month painting and cleaning of administrative building discussion.
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CLERK BUSINESS / Business & Comments: There was a discussion regarding people who still need to submit their Statements of Economic Interest. The statement and the receipt must be given to me for our records. This must be filed by May 1, 2020.
Clerk, Linda Phillips will file the hard copy forms for the Trustee for the Tuscarora Fire Protection District with the Peoria County Clerk’s office as soon as possible.
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ROAD BUSINESS ~ Highway Commissioner:
1. The Peoria County Highway Department Motor Fuel Tax Fund - Report for Hollis Township: No report received.
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TRUSTEES/ Information / Business: None
TAX ASSESSOR’S OFFICE / Information / Business: None.
OLD UNFINISHED BUSINESS: Discuss paying recurring monthly bills as they come in without needing board approval. The bills would still show on the monthly Board Audit report. This would include both Ameren bills, the phone and internet bills, the Verizon bill, the water bill, employee insurance bill, and website update bill.
1. MOTION to pay recurring monthly bills as they come in without needing board approval. The bills would still show on the monthly Board Audit report.
Motion Murray; second Hodges. The motion passed with all ayes on a roll call vote.
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NEW BUSINESS: Reminder to please cash your checks as they are received. End of fiscal year reports will be started on March 31. We would appreciate all outstanding checks clearing the bank no later than March 30 before 4:00 pm.
1. MOTION to approve the Appointment of Ryan R. Breedlove as Trustee for the Tuscarora Fire Protection District for a term beginning May 4, 2020 and continuing until the first Monday in May, 2023 or until his successor is qualified.
Motion Zeine; second Murray. The motion passed with all ayes on a roll call vote.
There are 5 sets of documents which require signatures of Hollis Board Members. (Two pages in each set require signatures)
The Township Clerk shall take all 5 sets to the Peoria County Clerk; each set will be date stamped by the County Clerk’s Office. One set remains with the Peoria County Clerk; one set is retained by Hollis Township; three sets shall be returned to Ryan Breedlove.
2. MOTION to approve the Agenda for the Annual Town Meeting to be held on Tuesday,
April 14, 2020. (A copy of the Annual Town Meeting Agenda shall be attached to the Minutes of this meeting.)
Motion Murray; second Hodges. The motion passed with all ayes on a roll call vote.
NOTICE OF ANNUAL TOWN MEETING shall be posted on our 3 bulletin boards within the Township at least 15 days prior to the Annual Town Meeting and published in the newspaper. (no later than March 30)
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3. MOTION to approve the Schedule of Hollis Township Meetings for the fiscal year April 1, 2020 through March 31, 2021 as shown below:
Motion Zeine; second Murray. The motion passed with all ayes on a roll call vote.
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4. MOTION to adjourn made by Morrison; second Murray. The motion passed unanimously with all ayes. The meeting adjourned at 7:23 P.M.
Agenda notes by
Linda A. Phillips, Township Clerk