TOWNSHIP OF HOLLIS - COUNTY OF PEORIA – STATE OF ILLINOIS
MINUTES – MONTHLY BOARD AUDIT MEETING
TUESDAY JUNE 16, 2020
The Supervisor called the meeting to order @ 7:29 P.M. @ the Hollis Town Hall, 6430 West Wheeler Road, Mapleton, Illinois 61547-9615.
Board Members Present for Roll Call:
Supervisor William J Gerdes; Clerk Linda A Phillips; Trustees: Russell L Zeine, Jr, Rhonda L Hodges. Maryann S Morrison was absent. Rich D. Murray was excused.
The Supervisor announced a quorum was present.
The Road Commissioner, Dennis R. Beckman, and the Tax Assessor, Alice B. Dailey attended this meeting.
There were no visitors. There were no corrections or additions to the agenda.
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APPROVE MINUTES of Previous Meetings:
1. Prior to tonight’s meeting, copies of Minutes from the Regular Monthly Meeting held on Tuesday, May 19, 2020 were distributed to Board Members for their review.
MOTION to accept the Minutes as presented made by Rhonda Hodges; second Russ Zeine.
Motion passed unanimously with all ayes.
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AUDIT CURRENT EXPENDITURES, Investments, Transfer of Funds, Budget Line Item Transfers:
1. MOTION to accept for payment all Town Fund Invoices as presented to the Board on the Disbursement Summary dated June 16, 2020 in the amount of $ 9,368.59
Motion Rhonda Hodges; second Russ Zeine. The motion passed with all ayes on a roll call vote.
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2. MOTION to accept for payment all General Road Fund Invoices as presented to the Board on the Disbursement Summary dated June 16, 2020 in the amount of $ 61,515.18
Motion Russ Zeine; second Rhonda Hodges. The motion passed with all ayes on a roll call vote.
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VISITORS ADDRESSING THE BOARD: None
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TOWN BUILDING, GROUNDS & EQUIPMENT: Russ Zeine has cut down bushes around the administrative building.
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Page 1. of 3. Minutes, June 16, 2020
COMMUNICATIONS & Correspondence: Discussed a letter from Bryan E. Smith of TOI advising townships that they may have the Annual Town Meeting in July 2020 and the action that must be taken for this to happen. (copy of letter attached)
MOTION to set the date for the Annual Town Meeting on August 18, 2020 @ 6:30P.M.
Motion Russ Zeine; second Rhonda Hodges. The motion passed with all ayes on a roll call vote.
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TOWN BUSINESS ~ Supervisor: Nothing.
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CLERK BUSINESS / Business & Comments:
The Clerk advised she would be filing the approved Town & Road Budgets with the Peoria County Clerk within the next thirty days.
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ROAD BUSINESS ~ Highway Commissioner:
1. We are behind on mowing.
2. Trying to patch roads before sealcoating.
3. Peoria County Highway Department Motor Fuel Tax Fund ~ Report for Hollis Road District: No report received.
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TRUSTEES/ Information / Business: None.
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TAX ASSESSOR’S OFFICE / Information / Business: .
.
Alice Dailey reported that it looks like a lot of people are not paying their real estate taxes.
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OLD UNFINISHED BUSINESS: None
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NEW BUSINESS:
MOTION to adjourn made by Rhonda Hodges; second Russ Zeine. The motion passed
unanimously. Meeting adjourned at 7:54 PM.
Minutes by ___________________________________
Linda A. Phillips, Town Clerk
Page 2. of 3. Minutes, June 16, 2020
APPROVAL OF MINUTES AS PRESENTED FOR THE
REGULAR MONTHLY BOARD MEETING HELD JUNE 16, 2020 @ 7:29 P.M.
_____________________________________
Supervisor, William J. Gerdes
_____________________________________ ___________________________________
Trustee, Russell L. Zeine, Jr. Trustee Maryann S. Morrison
_____________________________________ ____________________________________
Trustee, Rhonda L. Hodges Trustee, Rich D. Murray
TOWNSHIP OF HOLLIS - COUNTY OF PEORIA – STATE OF ILLINOIS
MINUTES – MONTHLY BOARD AUDIT MEETING
TUESDAY JUNE 16, 2020
The Supervisor called the meeting to order @ 7:29 P.M. @ the Hollis Town Hall, 6430 West Wheeler Road, Mapleton, Illinois 61547-9615.
Board Members Present for Roll Call:
Supervisor William J Gerdes; Clerk Linda A Phillips; Trustees: Russell L Zeine, Jr, Rhonda L Hodges. Maryann S Morrison was absent. Rich D. Murray was excused.
The Supervisor announced a quorum was present.
The Road Commissioner, Dennis R. Beckman, and the Tax Assessor, Alice B. Dailey attended this meeting.
There were no visitors. There were no corrections or additions to the agenda.
__________________________________________________________________________________
APPROVE MINUTES of Previous Meetings:
1. Prior to tonight’s meeting, copies of Minutes from the Regular Monthly Meeting held on Tuesday, May 19, 2020 were distributed to Board Members for their review.
MOTION to accept the Minutes as presented made by Rhonda Hodges; second Russ Zeine.
Motion passed unanimously with all ayes.
__________________________________________________________________________________
AUDIT CURRENT EXPENDITURES, Investments, Transfer of Funds, Budget Line Item Transfers:
1. MOTION to accept for payment all Town Fund Invoices as presented to the Board on the Disbursement Summary dated June 16, 2020 in the amount of $ 9,368.59
Motion Rhonda Hodges; second Russ Zeine. The motion passed with all ayes on a roll call vote.
__________________________________________________________________________________
2. MOTION to accept for payment all General Road Fund Invoices as presented to the Board on the Disbursement Summary dated June 16, 2020 in the amount of $ 61,515.18
Motion Russ Zeine; second Rhonda Hodges. The motion passed with all ayes on a roll call vote.
_________________________________________________________________________________
VISITORS ADDRESSING THE BOARD: None
_________________________________________________________________________________
TOWN BUILDING, GROUNDS & EQUIPMENT: Russ Zeine has cut down bushes around the administrative building.
________________________________________________________________________________
COMMUNICATIONS & Correspondence: Discussed a letter from Bryan E. Smith of TOI advising townships that they may have the Annual Town Meeting in July 2020 and the action that must be taken for this to happen. (copy of letter attached)
MOTION to set the date for the Annual Town Meeting on August 18, 2020 @ 6:30P.M.
Motion Russ Zeine; second Rhonda Hodges. The motion passed with all ayes on a roll call vote.
__________________________________________________________________________________
TOWN BUSINESS ~ Supervisor: Nothing.
_________________________________________________________________________________
CLERK BUSINESS / Business & Comments:
The Clerk advised she would be filing the approved Town & Road Budgets with the Peoria County Clerk within the next thirty days.
__________________________________________________________________________________
ROAD BUSINESS ~ Highway Commissioner:
1. We are behind on mowing.
2. Trying to patch roads before sealcoating.
3. Peoria County Highway Department Motor Fuel Tax Fund ~ Report for Hollis Road District: No report received.
__________________________________________________________________________________
TRUSTEES/ Information / Business: None.
__________________________________________________________________________________
TAX ASSESSOR’S OFFICE / Information / Business: .
.Alice Dailey reported that it looks like a lot of people are not paying their real estate taxes.
__________________________________________________________________________________
OLD UNFINISHED BUSINESS: None
________________________________________________________________________________
NEW BUSINESS:
MOTION to adjourn made by Rhonda Hodges; second Russ Zeine. The motion passed
unanimously. Meeting adjourned at 7:54 PM.
Minutes by
Linda A. Phillips, Town Clerk