HOLLIS TOWNSHIP REGULAR MONTHLY BOARD MEETING
6430 W. WHEELER RD. MAPLETON, IL 61547
MINUTES – TUESDAY NOVEMBER 17, 2020 @ 7:00 P.M.
The Clerk announced the Pledge of Allegiance to the Flag @ 7:00 P.M. The Supervisor called the meeting to order.
The Oath of Office was given to Dwayne R. Allen to discharge the duties of the office of Township Clerk. Witnessed by Alice Dailey.
BOARD MEMBERS PRESENT FOR ROLL CALL: Supervisor - William J. Gerdes: Trustees: Russell L. Zeine Jr., Rhonda L. Hodges, Maryann S. Morrison, Rich D. Murray – Via Facetime: Clerk: Dwayne R. Allen:
SUPERVISOR: Announce quorum is present.
NOTE ATTENDANCE: Road Commissioner- Dennis Beckman: Tax Assessor - Alice Dailey:
VISITORS: None
CORRECTIONS OR ADDITIONS TO AGENDA: Additions to agenda may be discussed; however, if action is needed by the Board such action must be taken at another meeting when the topic is posted on agenda 48 hours prior to the meeting.
APPROVE MINUTES OF PREVIOUS MEETINGS:
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Prior to tonight’s meeting, copies of minutes from the Regular Monthly Meeting held on October 20, 2020 was distributed to the board members for their review.
MOTION: to accept the Minutes as presented by R. Zeine, second by M. Morrison,
Motion passed with all yes vote.
AUDIT CURRENT EXPENDITURES, Investments, transfer of funds, Budget Line Item Transfers:
1. MOTION to accept for payment all Town Fund Invoices as presented to the Board on the Disbursement Summary November 17, 2020 in the amount of $6889.55: MOTION by R. Hodges: second by R. Ziene:
Roll Call: Zeine- yes: Hodges - yes: Morrison - yes: Murray - abstain: Gerdes- yes. MOTION PASSED
2. MOTION to accept for payment all General Road Fund Invoices as presented to the Board on the Disbursement Summary November 17, 2020 in the amount of $17,196.07. MOTION by M. Morrison: second by R. Hodges:
Roll Call: Zeine - yes: Hodges - yes: Morrison -yes: Murray-abstain: Gerdes- yes: MOTION PASSED
3. MOTION to accept for payment all Joint Bridge Fund Invoices as presented to the Board on the Disbursement Summary November 17, 2020 in the amount of $3,311.12. MOTION by R. Zeine: second by - M. Morrison:
Roll Call: Ziene – yes: Hodges – yes: Morrison – yes: Murray – abstain: Gerdes – yes: MOTION PASSED
VISITORS ADRESSING THE BOARD:
None
TOWN BUILDING, GROUNDS & EQUIPMENT:
Trimming of township Office Bushes is needed.
COMMUNICATION & CORRESPONDENCE:
There has been no further communication concerning the Solar farm at this time.
TOWN BUSINESS – SUPERVISOR:
Discussion on changing monthly Town Meetings to 3rd Thursday of the month but cannot be considered until April.
CLERK BUSINESS:
Discussed regulations and requirements for notification to public concerning December 1, 2020 Caucus. Notification must be put in newspaper and posted by November 21, 2020 and will be done as required.
ROAD BUSINESS – HIGHWAY COMMISSIONER:
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D. Beckman discussed damage to Cameron Road and Hurst Lane with Pat Meyer when the gas line was installed. Repair of damage will be compensated to our Road District.
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Mowing for the year is completed with exception of Boom Mower and is planned when leaves are off trees to minimize the mess.
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The trucks are ready for winter plowing. Salt was purchased for $40.78 per ton.
PEORIA COUNTY HIGHWAY DEPARTMENT MOTOR FUEL TAX REPORT:
(no current information)
TRUSTEES – INFORMATION/ BUSINESS:
None at this time.
TAX ASSESSOR’S OFFICE – INFORMATION/ BUSINESS:
None at this time.
OLD UNFINISHED BUSINESS:
None at this time.
NEW BUSINESS:
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Approval for Dwayne R. Allen to assume duties of Temporary Clerk. MOTION- R. Zeine: second – R. Murray: All yes.
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D. Beckman would like to increase the Town Tax Levy , in compliance with Truth in Taxation, would like to discuss the percentage for increase, the amount and purpose for the Township Levy. He recommends an increase of 5%. We do not have a gravel tax. MOTION made by R. Hodges to increase the Township Levy by 5%: second - M. Morrison: All yes.
SET RAISES FOR ELECTED OFFICIALS 2021:
SUPERVISOR: Current - $7040: Proposed - $7040: MOTION – R. Zeine: second - R. Hodges:
Roll Call: Zeine – yes: Hodges – yes: Morrison – yes: Murray – yes: Gerdes – no: MOTION PASSED
HIGHWAY COMMISSIONER: Current - $22000: Proposed - $22000: MOTION – R. Zeine: second - R. Hodges:
Roll Call: Zeine – yes: Hodges – yes: Morrison – yes: Murray – yes: Gerdes – no: MOTION PASSED
HIGHWAY TREASURER: Current - $1000: Proposed - $1000: MOTION – R. Zeine: second – R. Hodges:
Roll Call: Zeine – yes: Hodges – yes: Morrison – yes: Murray – yes: Gerdes – No: MOTION PASSED
CLERK: Current - $2400: Proposed - $3000: MOTION – R. Zeine: second – R. Hodges:
Roll Call: Zeine – yes: Hodges – yes: Morrison – Yes: Murray – yes: Gerdes – yes: MOTION PASSED
TAX ASSESSOR: Current - $7000: Proposed - $7000: MOTION – R. Zeine: second – R. Hodges:
Roll Call: Zeine – yes: Hodges – yes: Morrison – yes: Murray – yes: Gerdes – no: MOTION PASSED
TRUSTEES: Current - $900: Proposed - $900: MOTION – R. Zeine : second – R. Hodges:
Roll Call: Zeine – yes: Hodges – yes: Morrison – yes: Murray – yes: Gerdes – no: MOTION PASSED
SECRETARY: Current - $18.00 per hour: Proposed $18.50 per hour: 1-year anniversary (October 19, 2019) of Diane Peacock. 3 to 5% (or more) Increase requested. (See letter): MOTION – R. Hodges: second – M. Morrison:
Roll Call: Zeine – yes: Hodges – yes: Morrison – yes: Murray – yes: Gerdes – yes: MOTION PASSED
MOTION to adjourn made by R. Murray: second – R. Zeine: The motion passed unanimously with all Ayes.
Next scheduled Monthly Board Meeting, December 15,2020:
THE MEETING ADJOURNED AT 7:58 P.M.
Meeting minutes taken by:
Dwayne R. Allen, Town Clerk