HOLLIS TOWNSHIP REGULAR MONTHLY BOARD MEETING
6430 W. WHEELER RD. MAPLETON, IL 61547
THURSDAY, MAY 20, 2021 @ 7:00 P.M.
Dwayne R. Allen, announced the Pledge of Allegiance to the Flag @ 7:00 P.M. William J. Gerdes called the meeting to order.
OATH OF OFFICE: Rachael Parker administered the Oath of Office for Russell L. Zeine Jr, William J. Gerdes, Rich D. Murray, Stacie L. Breedlove, Maurice L. Super and Rhonda L. Hodges
BOARD MEMBERS PRESENT FOR ROLL CALL: Supervisor - Russell L. Zeine Jr.: Trustees - William J. Gerdes, Rich D. Murray, Stacie L. Breedlove, Maurice L. Super: Clerk - Rhonda L. Hodges: All present
SUPERVISOR: Announced quorum present.
NOTE ATTENDANCE: Road Commissioner- Dennis Beckman: Tax Assessor-Alice Dailey
VISTORS: Rachel Parker, Peoria County Clerk
CORRECTIONS OR ADDITIONS TO AGENDA: Additions to agenda may be discussed; however, if action is needed by the Board such action must be taken at another meeting when the topic is posted on agenda 48 hours prior to the meeting.
APPROVE MINUTES OF PREVIOUS MEETING:
Copies of minutes from the Regular Monthly Board Meeting held on Thursday April 15, 2021 at 7:00 P.M. was distributed to the board members for their review.
MOTION to approve the Minutes as presented by M. Super: second by R. Murray:
MOTION passed with all ayes.
AUDIT CURRENT EXPENDITURES, Investments, Transfer of Funds, Budget Line Item Transfers:
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MOTION to accept for payment all Town Fund Invoices as presented to the Board on the Disbursement Summary April 20, 2021 in the amount of $11,501.32:
MOTION by R. Murray: second by W. Gerdes:
Roll Call: Zeine - yes: Breedlove - yes: Super - yes: Murray - yes: Gerdes - yes: MOTION- _Passed_:
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MOTION to accept for payment all General Road Fund Invoices as presented to the Board on the Disbursement Summary April 20,2021 in the amount of $36,522.25:
MOTION by M. Super: second by W. Gerdes:
Roll Call: Zeine - yes: Breedlove - yes: Super - yes: Murray – yes: Gerdes - yes: MOTION - _Passed_:
VISITORS ADRESSING THE BOARD: None
TOWN BUILDING, GROUNDS & EQUIPMENT: D. Beckman stated they are filling holes on the roads and have quite a bit more due to garbage trucks plus they are mowing in between the rain. R. Zeine stated the bushes will be taken care of after the rain also.
COMMUNICATION & CORRESPONDENCE: None
TOWN BUSINESS – SUPERVISOR: R. Zeine thanked Rachael Parker, Peoria County Clerk for attending and administering the Oath of Office.
CLERK BUSINESS:
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Just a reminder, Statements of Economic Interests must be filed yearly and must be filed by May 1, 2021 or will result in a $15.00 late fee. You may file online at the County Clerk’s Office.
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The Glasford Gazette has been acquired by AD Scott Company LLC locally owned and operated by Tony Scott. Items can be mailed to or dropped off to - 114 N. Roosevelt St. Bartonville, Il 61607. His E- Mail address is (REMOVED)
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Quick Books contract service agreement must be approved by the Board of Trustees at a premium of $2500 for the premium package, $1500.00 for the full package or $800.00 for the basic package. Diane our secretary, has prepared most of the reports and has only used their assistance on two occasions at a cost of $200.00. She recommends the Board of Trustees approve the basic package at $800.00 annually.
MOTION to purchase the $800.00 basic packed for Quickbooks by R. Murray: second by M. Super:
Roll Call: Zeine – yes: Breedlove – yes: Super – yes: Murray – yes: Gerdes – yes: MOTION: Passed
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TOIRMA Program will be issuing the Supervisor’s Bond for the period of May 17, 2021 thru May 18, 2025. The Bond Application must be signed by the Supervisor, witnessed, and returned to TOIRMA. Both certificates must be signed by the Highway Commissioner and the Township Clerk. This was completed and Rachael Parker, Peoria County Clerk, took forms.
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Every elected and appointed member of a township board or committee is required to take an electronic training course developed and administered by PAC. The training must be completed within 90 days after township officials took his or her oath of office. In addition, the township is required to designate an employee officer or elected official to receive training in compliance with Open Meetings Act and to submit a list of those individuals who have been so designated to the Public Access Counselor. Every new person designated must receive the training and successfully complete the course within 30 days after that designation. Every person who has received that training must hereafter successfully complete an annual training program.
TRUSTEES – INFORMATION/ BUSINESS: W. Gerdes stated there is an educational conference in November.
TAX ASSESSOR’S OFFICE – INFORMATION/ BUSINESS: Alice Dailey, Tax Assessor, stated there are businesses contesting taxes and the Edwards Station is set to close December 2022. The solar farm is setting up training for the fire districts and they were not taxed for 2020 due to they were not considered “live” at that time. The solar farm also produces 218k per megawatt. Mosaic is tearing down the warehouse and rebuilding. Supervisor Zeine asked if there is any information on Edwards Station receiving a reduction and Tax Assessor Dailey stated she does not have that information.
OLD UNFINISHED BUSINESS: None
NEW BUSINESS: None
The next scheduled Regular Monthly Meeting on Thursday, June 17, 2021 @ 7:00 P.M.
Agenda submitted by:
Rhonda Hodges, Town Clerk