HOLLIS TOWNSHIP / PEORIA COUNTY / ILLINOIS
MINUTES REGULAR MONTHLY BOARD MEETING
THURSDA Y, DECEMBER 29, 2011
After the Pledge of Allegiance to the Flag, the Supervisor called the meeting to order at 7:00 P.M.@ the Hollis Town Hall, 6430 West Wheeler Road, Mapleton, Illinois 61547-9615.
Board Members Present:
Supervisor Gary W. Thomas, Clerk Harry L. Sweet, Jr. and Trustees: William J. Gerdes, Tal B. Beckman, James E. Bailey and Brian B. Fengel.
The Supervisor announced a quorum was present.
The Road Commissioner Dennis Beckman and the Tax Assessor Alice B. Dailey were also present. There were no visitors.
APROVE MINUTES of Previous Meetings:
1. Prior to tonight's meeting, copies of Minutes from the Regular Monthly Meeting held on Thursday, November 17, 2011 were distributed to Board Members for their review.
MOTION to accept the Minutes as presented made by Brian Fengel; second Tal Beckman. The motion passed unanimously with all ayes.
AUDIT CURRENT EXPENDITURES, Investments, Transfer of Funds, Budget Line Item Transfers:
- MOTION to accept for payment all Town Fund Invoices as presented to the Board on the Disbursement Summary December 29, 2011.
Motion Bill Gerdes; second Tal Beckman. The motion passed with all ayes on a roll call vote. - MOTION to accept for payment all General Assistance Invoices as presented to the Board on the Disbursement Summary December 29, 2011.
Motion Jim Bailey; second Tal Beckman. The motion passed with all ayes on a roll call vote. - MOTION to accept for payment all Road & Bridge Fund Invoices as presented to the Board on the Disbursement Summary December 29, 2011.
Motion Brian Fengel; second Bill Gerdes. The motion passed with all ayes on a roll call vote. - MOTION to accept for payment the Equipment & Building Fund Invoices as presented to the Board on the Disbursement Summary December 29, 2011.
Motion Tal Beckman; second Bill Gerdes. The motion passed with all ayes on a roll call vote. - MOTION to accept for payment the Joint Bridge Fund Invoice as presented to the Board on the Disbursement Summary December 29, 2011. This is Hollis' share of expense for the Regional Storm Water Study in Peoria County; this was paid to Tri-County Regional Planning Commission.
Motion Bill Gerdes; second Gary Thomas. The motion passed with all ayes on a roll call vote.
TOWN BUILDING, GROUNDS & EQUIPMENT:
- The Board discussed improving outdoor lighting in front of the office building, maintenance shed and parking lot. There was discussion of repairing the current light on the end of the maintenance shed which faces the front of the office building first. An attempt will be made to improve the switch function on this light by moving the photocell switch from the light fixture and installing it in a more accessible location facing away from other outdoor lighting. Future consideration will be given to adding one or more new fixtures to various places on the machine shed after the repairs to the existing fixture are completed.
- There was also discussion regarding the Oberlander Security System "pad" inside the front door of the office building. Due to its location, some individuals are experiencing difficulty punching the numbers on the pad. We will contact Oberlander to see about relocating the "pad" perhaps on an angle bracket so it may be seen more easily.
TOWN BUSINESS - Supervisor:
A resident called the Supervisor inquiring about their invoice from Illinois American Water which indicates a monthly fee for fire hydrants - Tuscarora Fire Department. They are asking if it is possible residents are paying twice for this expense since they are also being taxed for operating expenses by the Fire Department. In recent years, this same question has been raised by other residents. In the early years, the Fire Department did pay hydrant rental fees directly to the water company; however, the Fire Department no longer does that. The hydrant fees are billed directly to all residents through their water bill. The Supervisor returned the call and discussed their water bill with them.
ROAD BUSINESS - Highway Commissioner:
- The Road Commissioner is still waiting for bids on the new salt shed.
- Tri-County Regional Planning Commission - Hollis Township Road District - Grant money is available to help with the cost incurred regarding the improvements under the bridge on Tuscarora Road in fiscal year 2010; however, Hollis Road District is financially required to join the Tri-County Regional Planning Commission to be eligible to share in the distribution of grant money available. See Joint Bridge Fund Expense $4,509.97 paid with this Board Audit.
Resolution No. 01-2011, regarding this matter, was instituted on this date December 29, 2011 by Hollis' Highway Commissioner Dennis R. Beckman and Road District Clerk Harry L. Sweet, Jr. - Peoria County Highway Department Motor Fuel Tax: The November allotment (dated 12/07/11) is $3,116.05 for Hollis Township; however, after Peoria County deducted fees from our Balance in October for seal coating roads, that left us with a Current Balance which is a negative $23,263.40. Hollis Road District will pay this balance due to Peoria County with this December Board Audit.
Summary of Seal Coating fees for 2011: The cost of seal coating $60,877.87; in addition, the cost of Enginering $3,043.89. TOTAL COST $ 63,921.76
OLD UNFINISHED BUSINESS:
None
NEW BUSINESS:
MOTION to adjourn made by Jim Bailey; second Brian Fengel. The motion passed unanimously. Meeting adjourned at 8:01 P.M.
Respectfully submitted,
Harry L. Sweet, Jr., Town Clerk
These Minutes have been approved and signed by the Board