HOLLIS TOWNSHIP ~ PEORIA COUNTY ~ ILLINOIS
MINUTES MONTHLY BOARD AUDIT MEETING
THURSDAY, DECEMBER 27, 2012
After the Pledge of Allegiance to the Flag, the Supervisor called the meeting to order @ 7:00 P.M. @ the Hollis Town Hall, 6430 West Wheeler Road, Mapleton, Illinois 61547-9615.
Board Members Present:
Supervisor Gary W. Thomas; Clerk Harry L. Sweet, Jr.; Trustees: William J. Gerdes, Tal B. Beckman, James E. Bailey and Brian B. Fengel.
The Supervisor announced a quorum was present.
The Road Commissioner Dennis R. Beckman and the Tax Assessor Alice B. Dailey attended this meeting.
Visitors: Resident Paul Hibser attended this meeting with no business to present.
APROVE MINUTES of Previous Meetings:
1. Prior to tonight’s meeting, copies of Minutes from the Regular Monthly Meeting held on Thursday, November 29, 2012 were distributed to Board Members for their review.
MOTION to accept the Minutes as presented made by Tal Beckman; second Bill Gerdes. The Motion passed unanimously with all ayes.
AUDIT CURRENT EXPENDITURES, Investments, Transfer of Funds, Budget Line Item Transfers:
1. MOTION to accept for payment all Town Fund Invoices as presented to the Board on the Disbursement Summary December 27, 2012.
Motion Jim Bailey; second Tal Beckman. The motion passed with all ayes on a roll call vote.
2. MOTION to accept for payment the General Assistance Fund Invoice as presented to the Board on the Disbursement Summary December 27, 2012.
Motion Bill Gerdes; second Jim Bailey. The motion passed with all ayes on a roll call vote.
3. MOTION to accept for payment all Road & Bridge Fund Invoices as presented to the Board on the Disbursement Summary December 27, 2012.
Motion Bill Gerdes; second Tal Beckman. The motion passed with all ayes on a roll call vote.
4. MOTION to accept for payment the Joint Bridge Fund Invoice as presented to the Board on the Disbursement Summary December 27, 2012.
Motion Brian Fengel; second Bill Gerdes. The motion passed with all ayes on a roll call vote.
TOWN BUILDING, GROUNDS & EQUIPMENT:
The outdoor security light on the end of the shed is working; there was nothing wrong with the light. Some time ago, the light had been inadvertently turned off with the switch.
COMMUNICATIONS & Correspondence:
1. Hollis Township received a letter from the Office of the Sheriff of Peoria County. It briefly explains a recently established SEARCH & RESCUE PROGRAM in the Central Illinois Area. They are asking for donations to help fund this program. (copies of the letter given to Board Members)
There was brief discussion by the Board and a request was made to put this issue on the Agenda for the next Board Meeting on January 31, 2013.
2. The Peoria County DEPARTMENT OF PLANNING & ZONING will apply for a second grant in March 2013 to provide some homeowners with grant funding to repair their homes if they qualify financially.
Surveys were received by residents in Peoria County and are asked to be returned by December 28, 2012. The Supervisor has a copy of this communication.
TOWN BUSINESS ~ Supervisor:
1. The Supervisor received information from Ameren Illinois regarding a meeting they held on December 10, 2012 @ the American Legion in Bartonville regarding the FARGO-MAPLERIDGE TRANSMISSION LINE PROJECT.
2. HOMEFIELD ENERGY – notices were received by Peoria County residents regarding a proposed electrical savings program. Unless we return the OPT-OUT of the ELECTRIC AGGREGATION PROGRAM CARD – the Ameren office invoice will change to Homefield Energy.
To opt-out, we must complete the card and return it postmarked no later than DECMBER 28, 2012. (find motion in New Business)
CLERK BUSINESS / Comments:
The Clerk would like to have the BALLOT PLACEMENT LOTTERY immediately after our Board Meeting tonight. This will determine which political party is placed 1st and 2nd on the ballot for the Consolidated Election on April 9, 2013 for HOLLIS TOWNSHIP ELECTED OFFICIALS.
The Democratic & Republican Chairman for the respective Central Committees are requested to be present for the lottery after the meeting: ie: Brian B. Fengel and James E. Bailey, and/or another representative if they are not available.
After placement is determined for the ballot, the Township Clerk shall complete the appropriate forms and file them with the Peoria County Clerk on/or before January 31, 2013.
ROAD BUSINESS ~ Highway Commissioner:
1. On Wednesday, December 19, 2012, the Road District took delivery of a Caterpillar Wheel Loader to replace the John Deere Wheel Loader which we had been leasing since 2007.
2. The Peoria County Highway Department Motor Fuel Tax Report for Hollis Township:
Nothing has been received since last month.
TRUSTEES/ Information / Business:
1. When Bill Gerdes attended the TOI Conference this past November, he was charged for three nights lodging at the Springfield Hilton Hotel, instead of the two nights he used and requested. The Board approved only two nights lodging.
Gary Thomas will attempt to get the extra night’s fee removed from Bill Gerdes’ hotel invoice.
2. The Board discussed giving Bill Kettering, Sr. a $50. gift card from the Town Board to acknowledge his retirement.
A motion will be made at the January Meeting approving the purchase of a gift card. Tal Beckman offered to purchase a gift card out-of-pocket and then he would be reimbursed after approval of this expenditure.
OLD UNFINISHED BUSINESS: none.
NEW BUSINESS:
1. Regarding the HOMEFIELD ENERGY PROGRAM chosen for Peoria County residents BY PEORIA COUNTY: This is an OPT-OUT program. If we don’t want it, we have to return the SIGNED CARD with a postmark of DECEMBER 28, 2012.
We got a card for the office building utilities; however, no one has seen a communication regarding the Road District Maintenance Building utilities.
After discussion, the Board agreed on the following:
MOTION to choose the HOMEFIELD ENERGY PROGRAM as the electrical supplier for Hollis Township.
Motion Tal Beckman; second Bill Gerdes. The motion passed with all ayes on a roll call vote.
2. MOTION to adjourn made by Tal Beckman; second Jim Bailey. The motion passed unanimously.
The Meeting adjourned at 8:00 P.M.